What should be your first concern when drafting correspondence?

The first concern when drafting correspondence should be the purpose of the communication. Understanding the purpose allows you to clearly define the message you want to convey, ensuring that the content is relevant and focused. This clarity helps you to organize your thoughts, determine the appropriate tone, and decide on the level of detail necessary for your audience.

When the purpose is firmly established, the writer can then consider other important factors, such as the proper format, distribution channels, and any necessary security classifications. While format is important for a professional appearance, it should not overshadow the primary goal of effective communication. By prioritizing purpose, you create a stronger foundation for all other aspects of correspondence.