What is the first step you should take when writing naval correspondence?

The first step in writing naval correspondence involves determining the distribution list. Identifying who will receive the correspondence is crucial because it shapes the content and tone of the message. Different recipients may require varying levels of detail or formality, and understanding the audience allows for a more targeted and effective communication strategy.

When the distribution list is established, it helps in tailoring the correspondence to meet the needs and expectations of each recipient. This foundational step ensures that the message is clear and appropriate, enhancing comprehension and response. Without knowing the audience, the correspondence may miss important context or fail to convey the necessary information effectively.

While creating an outline, setting a target date, and gathering reference materials are all valuable steps in the writing process, they naturally follow after understanding who the message is directed to. Thus, ensuring the proper distribution list lays the groundwork for the quality and effectiveness of the correspondence.